Privacy Policy, Website Terms and Cookie Policy

Privacy Policy

Last updated: 04/01/2025

This Privacy Policy explains how I collect, use, store, and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using my website, submitting an enquiry, or booking photography services, you agree to the practices described in this policy.

1. Who I Am (Data Controller)

Business Name: Beth Kimber Photography
Owner: Bethany Kimber
Email: bethkimberphotography@gmail.com

For the purposes of UK GDPR, I am the Data Controller, meaning I determine how and why your personal data is processed.

2. What Personal Data I Collect

I may collect and process the following information:

Information you provide directly

Name
Email address
Phone number
Business name and social media handles
Session details (location, preferences, notes)
Contract and booking information
Payment details (processed securely via third‑party providers)
Model release and consent forms

Images and media

Photographs taken during your session
Behind‑the‑scenes content (with consent)

Website and technical data

IP address
Browser type
Cookies and analytics data (if applicable)

3. Legal Basis for Processing Your Data

Under UK GDPR, I process your data using the following lawful bases:

Contract: to provide the photography services you have booked
Consent: for marketing, newsletters, and image usage
Legitimate interests: to improve services, manage enquiries, and protect my business
Legal obligation: for tax, accounting, and record‑keeping

You may withdraw consent at any time.

4. How I Use Your Information

I use your data to:

Respond to enquiries
Manage bookings and communicate with you
Deliver your images and products
Process payments and invoices
Maintain business and tax records
Improve my services and client experience
Share images for marketing (only with your explicit consent)

I do not sell your data or share it with third parties for their own marketing.

5. How Your Images Are Used

Your photographs may be used in:

My portfolio
Website
Social media
Printed marketing
Competitions or publications

Only if you have given explicit written consent through your contract or model release.
If you do not consent, your images remain private.

6. How Your Data Is Stored

Your data may be stored in:

Email and messaging systems
CRM and gallery platforms (e.g., Pixieset)
Cloud storage (e.g., Google Drive, Dropbox)
Accounting software
Password‑protected devices

I take reasonable technical and organisational measures to keep your data secure.

7. How Long I Keep Your Data

Client records: up to 7 years (legal requirement for tax)
Contracts and invoices: 7 years
Emails and enquiries: up to 2 years
Photographs: indefinitely, unless you request deletion (subject to contract terms)

8. Your Rights Under UK GDPR

You have the right to:

Access the personal data I hold about you
Request correction of inaccurate data
Request deletion of your data (where legally permitted)
Withdraw consent for image usage
Restrict or object to processing
Request data portability

To exercise any of these rights, contact me using the details above.

If you are unhappy with how your data is handled, you can complain to the Information Commissioner’s Office (ICO).

9. Third‑Party Services

I may share your data with trusted third‑party providers who help run my business, such as:

Gallery delivery platforms (e.g., Pixieset)
Payment processors
Email providers
Cloud storage services
Accounting software

These providers only receive the information necessary to perform their services and must keep your data secure.

10. Cookies

This website may use cookies to measure website performance and deliver relevant advertising on platforms such as Meta (Facebook & Instagram) and Google. These technologies may collect information such as pages visited, actions taken, and device/browser data.
You can disable cookies in your browser settings at any time.

11. Updates to This Policy

This Privacy Policy may be updated occasionally to reflect changes in legislation or business practices. Any updates will be posted on my website with a revised “Last Updated” date.

Website Terms

Last updated: 04/01/2025

Welcome to this website. By accessing or using this site, you agree to comply with and be bound by the following Terms & Conditions. If you do not agree, please do not use this website.

These Terms & Conditions are governed by UK law, including the Consumer Rights Act 2015, UK GDPR, and the Data Protection Act 2018.

1. About This Website

This website is owned and operated by:

Business Name: Beth Kimber Photography
Website Owner: Bethany Kimber
Email: bethkimberphotography@gmail.cm

The website provides information about photography services, portfolio work, pricing, and related content.

2. Intellectual Property Rights

All content on this website—including photographs, text, branding, graphics, and layout—is protected by copyright and belongs to the website owner unless otherwise stated.

Users may not:

Download, copy, screenshot, or reproduce any images
Use photographs for personal or commercial use
Edit, crop, or manipulate any content
Claim any content as their own

Content may be viewed for personal use only.

Anyone wishing to license or use images must contact the website owner directly.

3. Website Use

Users agree not to use this website for:

Any unlawful purpose
Attempting to gain unauthorised access to the site or server
Uploading harmful code, malware, or spam
Copying or scraping content for commercial use

The website owner reserves the right to restrict access if misuse is suspected.

4. Accuracy of Information

The website owner aims to keep all information accurate and up to date, but cannot guarantee that:

All content is error‑free
Prices or availability are always current
All services listed will always be offered

Content may be updated or changed at any time without notice.

5. Links to External Websites

This website may contain links to third‑party websites. The website owner is not responsible for:

The content of external sites
Their privacy practices
Any loss or damage caused by using them

Users access external links at their own risk.

6. Booking & Services

Any photography services booked through this website are subject to separate Client Contracts, Model Releases, and Booking Terms, which will be provided at the time of enquiry or booking.

Website content does not form a binding contract for services.

7. Liability

To the fullest extent permitted by UK law, the website owner is not liable for:

Losses arising from use of this website
Technical issues, downtime, or interruptions
Errors or omissions in website content
Loss of data or damage to devices

Nothing in these terms excludes liability for fraud or anything else that cannot be excluded under UK law.

8. Privacy & Data Protection

Personal data is handled in accordance with the website owner’s Privacy Policy, which complies with UK GDPR and the Data Protection Act 2018.

By using this website, users acknowledge that they have read and understood the Privacy Policy.

9. Cookies

If this website uses cookies, users will be informed via a cookie banner or notice. Cookies can be disabled in browser settings.

10. Changes to These Terms

These Terms & Conditions may be updated occasionally. Any changes will be posted on this page with a revised “Last Updated” date.

Continued use of the website indicates acceptance of the updated terms.

11. Governing Law

These Terms & Conditions are governed by the laws of England and Wales.
Any disputes will be handled by the courts of England and Wales.

If you’d like, I can also update your Privacy Policy to match this wording, or create a Cookie Policy, Model Release, or Client Contract that aligns with your brand voice at Beth Kimber Photography.

Cookie Policy

Last updated: 04/01/2025

This Cookie Policy explains how this website uses cookies and similar technologies in accordance with the UK General Data Protection Regulation (UK GDPR) and the Privacy and Electronic Communications Regulations (PECR).

By continuing to browse this website, you agree to the use of cookies as described below.

1. What Are Cookies?

Cookies are small text files stored on your device when you visit a website. They help the website function properly, improve performance, and provide information to the website owner about how visitors use the site.

Cookies can be:

Essential – required for the website to function
Functional – enhance user experience
Analytics/Performance – help understand how visitors use the site
Marketing – track browsing habits to show relevant ads

2. How This Website Uses Cookies

This website may use cookies for the following purposes:

Essential Cookies

These are necessary for the website to operate. They enable core features such as page navigation, security, and access to secure areas.

Analytics & Performance Cookies

These cookies help the website owner understand how visitors interact with the site, such as:

Which pages are visited
How long visitors stay
How users navigate the site

This information is used to improve website performance and user experience.
Common tools include Google Analytics or similar services.

Functional Cookies

These cookies remember your preferences, such as:

Language settings
Cookie consent choices
Display preferences

Marketing Cookies (If Applicable)

If used, these cookies track browsing behaviour to deliver personalised advertising.
This website will only use marketing cookies with your explicit consent.

3. Third‑Party Cookies

Some cookies may be placed by third‑party services used on this website, such as:

Embedded videos
Social media integrations
Analytics tools
Booking or gallery platforms

These third parties may collect data according to their own privacy policies.

4. Cookie Consent

When you first visit this website, you may see a cookie banner asking you to:

Accept all cookies
Reject non‑essential cookies
Manage your cookie preferences

You can change your cookie settings at any time through your browser.

5. Managing Cookies

You can control or delete cookies through your browser settings.
Most browsers allow you to:

Block cookies
Delete existing cookies
Set preferences for specific websites

Please note: disabling certain cookies may affect website functionality.

For guidance, visit:
https://www.aboutcookies.org

6. Updates to This Cookie Policy

This Cookie Policy may be updated occasionally to reflect changes in technology, regulations, or website functionality. Any updates will be posted on this page with a revised “Last Updated” date.